For Irish accounting practices
Automate The Client Chase Workflow That's Draining Your Bookkeepers.
- Refund if it doesn't save 400+ hrs/yr
- €14,500 one-time build
- 50% off for first 3 clients
An AI workflow that handles the chase end-to-end — drafts reminders, parses replies, files attachments. Built into your existing stack in 30 days.
Xero · QuickBooks · Sage · Surf · EU data residency
The chase
Sound familiar?
Monday: Sarah sends 40 chase emails. By Friday she's spent more time chasing than reconciling — and you're paying senior-bookkeeper rates for what is, honestly, admin.
You've tried checklists, client portals, Hubdoc. The system still leaks, because nothing handles the back-and-forth at scale. That back-and-forth is the work. It's exactly what an AI workflow does well.
What you get
A working AI chase-loop, built into your existing stack.
Personalised chase emails — drafted per client, based on what's missing and when.
Reply parsing + auto-filing — attachments renamed, dated, dropped in the right folder.
Smart escalation — your team only sees what needs human judgment.
Works with your stack — Surf, Xero, QuickBooks, Sage, Dropbox, OneDrive, Gmail, Outlook.
You own it — full IP transfer, 90 days of monitoring included, your team trained.
Four steps. No surprises.
From the first call to the day we hand over a tuned, measured workflow.
Fit call (30 min)
We confirm it's a fit. If not, we say so. No follow-up pressure.
Discovery (5 days)
We map your workflow, lock the scope, sign the SoW. Walk away free if the numbers don't pencil.
Build & deploy (25 days)
Live in your stack, weekly demos, your team trained during the build.
Tuning (90 days)
Weekly reports. Full refund if we miss 400 hours saved.
Who we are
Appify Intelligence is an award-winning AI development agency in Ireland. We've shipped production systems for 6 years — AI workflows, RAG, integrations, internal tools — across financial services, e-commerce, and logistics.
The chase-loop is our first productised AI build. That's why the first three customers get a design-partner price.
Proof — coming
Currently onboarding our first three firms.
Their named case studies will live here once 90-day windows complete. Until then, here's what's in every contract:
400 hours saved per year — written into the Statement of Work.
Baseline measurement — of your current chase time, taken on day 1.
Weekly reporting — against the baseline for 90 days.
Full refund of the build fee if we miss. Not a credit. Not partial. Refund.
Want to talk to a design-partner firm before signing? We'll arrange a reference call once they're 30 days into delivery.
Good fits and bad fits.
Good fit
- Irish accounting/bookkeeping practice, 5–50 staff
- 30+ recurring bookkeeping clients
- On Surf, Xero, QuickBooks Online, or Sage Business Cloud
- A partner can sign off €14,500
Bad fit
- Audit-only practices (different chase pattern)
- Fewer than 15 recurring clients (won't clear the threshold)
- You need AI to make accounting decisions (different build)
- Desktop-only legacy software (no API)
Not sure which group? Book the fit call. We'll tell you straight.
FAQ
Questions practice owners ask us.
- Who owns it after delivery?
- You do. Full IP transfer. Runs on your accounts.
- Where is data processed?
- Storage stays on your systems. AI processing on EU-hosted infrastructure. GDPR documentation included.
- How much chase volume gets automated?
- 70–85% within 60 days. The remaining 15–30% goes to your team as exceptions worth a human look.
- What about AI mistakes — wrong reminders, misfiled receipts?
- Every draft is reviewable until you let it send automatically. Misfiles get a verification step. Weekly tuning until the error rate is at or below your current human baseline.
- What if our data is messy?
- We tell you on day 1 of the build. Light cleanup is included.
- What happens after day 90?
- Your team has full documentation and training. Optional support retainer at €750/month if you want ongoing monitoring.
- How fast can we start?
- Discovery starts within 2 weeks of signing. 3 design-partner slots remain at €7,500.
- Card or invoice?
- Both. 50% on signing, 50% on day 1 of build.
Book a 30-minute fit call.
No slides. No pitch deck. We ask about your chase process, your client mix, and what 400+ senior-staff hours back would mean. If it's a fit, we walk you through the spec. If not, we tell you.
30 min · Web conferencing details emailed after booking · Or email hello@appifyintelligence.com
“It genuinely felt like they cared about the application and wanted to find the very best ways of making it a success.”— Founder & Director, MyBubble